At the moment following positions are vacant.
If you would like to know more, create new circle activities or volunteer for other activities please contact contact@hanoi-iwc.com
Photographer for HIWC venues
The photographer takes pictures at coffee mornings, luncheons etc. She will upload the pictures to the HIWC Picasa album and email a few to the Lotus News Team and webpage Coordinator.
Membership Coordinator
The Membership Coordinator is responsible for keeping recird of all Club Members. She we be present at HIWC events to renew memberships etc.
Shopping Trips - Circle Activities
The Coordinator for the Shopping Trips takes newcomers and other interested out on a shopping day, showing them some of the good places in Hanoi to buy food, furniture, books or other things.
President
Our current President Deborah Stephen, will be leaving Hanoi in March this year and HIWC is looking for someone to take on this position. If you have the motivation and the time and would like to meet and work with women from all over the world, do meaningful, rewarding work, and have some fun, then please step forward!
An overview of Presidential tasks follows:
- The President acts as spokesperson for the Club, and should be comfortable with public speaking.
- She should kick off any HIWC gathering as Coffee Morning, Luncheon etc. with a welcome statement and informative summary of current Club events. At times, the President may be called upon to lend guidance to any member or committee.
- Represent the HIWC at community functions and speak on behalf of the Club.
- Author the "President Message" article for the monthly Lotus News. The deadline for submission to the Newsletter Coordinator is the 15th of the month.
- Sign all "official" HIWC correspondence such as invitations, congratulations, condolences, thank you, fundraising letters, invoices and fund transfer sheets.
- Select and appoint the Vice President.
- In addition, work closely with the Executive Committee (Vice President/s, Treasurer, Communication Officers)
We want to inform you that when it comes to communication with members and others, organizing of events and representing the club at events, this work is shared with other Board members. As the Board works now it is the communication officers that distributes or answers the mails to contacthiwc@gmail.com. Also a large part of the communication to members and others are done by the communication officers. Representing the Club at different events outside the HIWC is also being shared by Board members.
Communications Officer
(Internal/ external)
Internal
means:
- Setting up the monthly Board meeting; confirm venue, make the Agenda, send out Agenda, take Minutes at the meeting and send these out.
- Send out mails with information to the members.
- Make the monthly Bulletin.
- Replace the President and Vice President when they are absent.
- Assisting Board members in recruiting new volunteers for the Club. Communicate with Newsletter Coordinator for any vacant positions, which should be placed in the Newsletter.
- Assisting the President and Vice President in all PR related articles.
External
means:
- Replace the President
and Vice President when
they are absent.
- Send out information
to other parties than
the members
- Answer by mail or
other ways necessary,
requests, questions,
comments or other from
other parties than the
members
Website Coordinator's
Assistant
Lotus
News Editor
The Newsletter
Coordinator is
responsible for
producing and engaging,
entertaining, and
accurate Newsletter for
the HIWC on a monthly
basis. She must possess
strong communication,
organization skills and
should also have good
computer skills.
A keen attention to
detail and the ability
to manage to deadlines
is required for this
position. The Newsletter
is produced in English.
The Newsletter is
produced 9 times per
year (due to holidays,
not in July, August and
January).
- Must have a team of
Sub-Coordinator,
journalists, layout
coordinator and
advertising coordinator.
Manage and work closely
with this team. Organize
a monthly team meeting.
- Proof-reading should
be done by a member of
the Subcommittee for
editing.
Lotus
News Advertising
Coordinator
Developes
and maintains contact
with companies and
businesses interested in
advertising in Lotus
News. Participates in a
monthly editorial
meeting.
Lotus
News Sub-Coordinator
Assists
in planning and editing
the monthly Lotus News
magazine. Writes
articles and maintains
contact with
contributing writers.
Participates in a
monthly editorial
meeting.
Lotus
News Journalists
Membership and
Merchandise Coordinators
(Team of 2 people)
The Board
would like to have two
people working together
on the membership and
merchandise coordinator
position. They will then
also be in charge of
HIWC merchandise (Mugs,
Hanoi Guide, Cookbooks,
diaries) and the selling
of these at HIWC events.
At least
one member of the team
will be expected to
attend all HIWC events
to run the membership/
sales table, where she
need to have forms and
membership cards
available at all events.
Also to maintain the
membership master file,
to answer any questions
new members may have via
emails and in general be
one of the first
friendly faces new
members see when they
join the club.
She will also be
responsible for selling
HIWC merchandise at all
HIWC events. The team
will both hold board
positions and will be
required to attend a
monthly board meeting.
Circle Activities Coordinator
The
Circle Activities
Coordinator is
responsible for
producing, engaging and
entertaining activities
from Club members
for Club members.
Create and organize new
Circle Activities,
including updating
information about each
circle groups to the
Newsletter and Website
Coordinators.
Each of the circle
activities has an
organizer or a person in
charge as well. This
person is the one who
run each activity on a
regular basis.
The Circle Activities
Coordinator is a board
position and you will be
required to attend a
monthly board meeting.